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  3. New Entry into Japan under Measures for Border Enforcement from March 1, 2022(Updated on Feb 28,2022)

New Entry into Japan under Measures for Border Enforcement from March 1, 2022(Updated on Feb 28,2022)

On February 17, 2022, the Japanese government announced that it will relax its border security measures from March 1, 2022, and international students will be allowed to enter Japan under the supervision of the receiving organization (university). Please follow the instructions given by the university for further entry procedures (please do not make any arrangements for air tickets, places to stay during the quarantine period, etc. until you receive instructions from the university).To make the online application process for your entry into Japan goes smoothly, we ask for your cooperation in submitting basic information on the web form (SPIRAL) below (3. Submission of Basic Information).

Note: As for newly enrolled students in April 2022, please submit your basic information after receiving your Certificate of Eligibility (CoE).

1. Please make sure that your Certificate of Eligibility (CoE) is still valid.

Note: It does not matter when your CoE has been issued this time, although it was necessary under the Measures for Border Enforcement (19) to undergo examination in the order in which the CoE was issued.

(1) New treatment of the validity period of the CoE

If the validity period indicated on your CoE has expired, the CoE will be considered valid as follows, provided that the university issues a letter stating that “university is still able to continue accepting you with the same activity contents as were given at the time of the application for CoE”.
●Period considered valid
Date of issuance: January 1, 2020 - January 31, 2022
→ Until July 31, 2022
Date of issuance: February 1, 2022 - July 31, 2022
→ Valid for "6 months" from the date of creation.
[Reference]New policy regarding the period of validity of the certificate of eligibility (Immigration Services Agency of Japan)
https://www.moj.go.jp/isa/content/930005023.pdf新しいウィンドウが開きます

(2) If you enter university or advance to higher level of education in April 2022

To enter Japan, you need a CoE which suits your status from April 2022. Please note that even if you currently have a CoE, you need to obtain a new CoE if your status changes in April due to advancing to higher level of education.
E.g. If you are currently a “Research student” (April 2021 to March 2022) and become “Graduate school student (Master’s course)” in April 2022

→You cannot enter Japan with the CoE issued for you as a “research student”. You need to newly obtain a CoE for “Graduate school student (Master’s course)”. For more information about applying for CoE, please inquire with your college/graduate school office.

(3)If the validity period indicated on your CoE has expired

You need to submit a letter stating that “university is still able to continue accepting you with the same activity contents as were given at the time of the application for CoE” when applying visa. If you need it, please check in the appropriate box on the web form (SPIRAL) which will be referred in the later section “3.Submission of Basic Information”.

2.COVID-19 Vaccination

Those who have received three doses of the COVID-19 vaccine will be exempted from staying at home/accommodation when entering Japan from non-designated countries/regions, which is expected to reduce the burden after entry. It is recommended, therefore, that those who wish to be vaccinated receive three doses of the vaccine before traveling to Japan if possible.

Please check the website of the Ministry of Health, Labour and Welfare (MHLW) for the latest information on changes to the quarantine period after entry into Japan and the conditions for the vaccination certificate to be valid.

【Reference】Changes to the quarantine period after entry into Japan (MHLW)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00342.html新しいウィンドウが開きます(in Japanese)
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html新しいウィンドウが開きます
(Overview in English. Please refer to the section “【5】Quarantine <※2022/3/1~>”.)

3.Submission of Basic Information

YNU students who wish to newly enter Japan are asked to fill out and submit the following web form (SPIRAL).
Note: As for newly enrolled students in April 2022, please submit your basic information after receiving your Certificate of Eligibility (CoE).

●Web form (SPIRAL)
URL:https://reg18.smp.ne.jp/regist/is?SMPFORM=odlf-lfqflg-aa82b58fba0ea06197e0a459b8e6f108新しいウィンドウが開きます

4.Issuance of “受付済証”, a certificate for completion of registration to the ERFS system (Updated on February 28, 2022)

After filling out the web form (SPIRAL), “受付済証”, a certificate for completion of registration to the ERFS system will be sent to your registered e-mail address in PDF Format. You will need this "Certificate" when you apply for a visa at the Japanese embassy or consulate abroad.
Note: If the validity period indicated on your CoE has expired, you will also need to submit a letter stating that “university is still able to continue accepting you with the same activity contents as were given at the time of the application for CoE” when applying visa.

5.After obtaining the visa (Updated on February 28, 2022)

YNU will use “AMARYS”, the JTB’s web system for travel procedures to Japan, to handle the procedures for international students’s new entry into Japan after obtaining the visa including those who do not need to quarantine, in order to properly manage them as the receiving organization. Information on the use of AMARYS and its fee will be provided later.
* YNU will outsource part of the work related to the management of the quarantine period after entry into Japan to JTB Corp. Please note that the personal information registered in AMARYS will be provided to JTB.

6.Place to Stay during the quarantine period (Updated on February 28, 2022)

The quarantine period and the place to stay after entry into Japan will vary depending on whether international students enter from designated countries/regions and whether they have a valid COVID-19 vaccination certificate.
                              
Vaccination certificateQuarantine periodAccommodation to stay after entry into Japan
From designated countries/regionsNo3-day quarantine from the next day of entry into Japan + negative test result at the facilityThe specific facility designated by the chief of the quarantine station
Yes3-day quarantine from the next day of entry into Japan + negative result of a voluntary test (7-day quarantine from the next day of entry into Japan without test)Home/hotel arranged by JTB
From countries/regions other than designated countries/regionsNo
YesQuarantine not requiredNot specified

Please check the website of the Ministry of Foreign Affairs (MOFA) for the latest information on designated countries/regions.
【Reference】Border measures to prevent the spread of novel coronavirus (COVID-19) (MOFA)
“3. Quarantine measures (New)”
“(2) Reinforced quarantine measures for all the travelers who enter, re-enter or return to Japan from designated countries/regions in response to coronavirus variant Omicron (B.1.1.529).”
https://www.mofa.go.jp/ca/fna/page4e_001053.html新しいウィンドウが開きます

Please check the website of the Ministry of Health, Labour and Welfare (MHLW) for the latest information on changes to the quarantine period after entry into Japan and the conditions for the vaccination certificate to be valid.
Changes to the quarantine period after entry into Japan (MHLW)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00342.html新しいウィンドウが開きます (in Japanese)
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html新しいウィンドウが開きます
(Overview in English. Please refer to the section “【5】Quarantine <※2022/3/1~>”.)


・Your hotel will be arranged by JTB after you enter the required information into AMARYS.
・Regarding meals, we are planning to arrange hotels that have a convenience store inside the building, but options for meals are expected to be limited no matter which hotel you end up at. Therefore, it is highly recommended that you look for delivery portal sites and restaurants that offer delivery services in advance once the hotel is decided.
・If you are to be quarantined at home/hotel arranged by JTB, you may use public transportation as long as you complete your travel within 24 hours of the inspection at the time of entry into Japan and take the shortest route to your home/hotel.

7.Inquiries

International Student Support Section
International Education Division, Student Affairs Department
Yokohama National University
kokusai.shien[at]ynu.ac.jp
(When making inquiries, please include your student ID number in the title and use your YNU email address.)

(担当:学務部国際教育課)


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