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  3. Measures against the Infection Spread of the Novel Coronavirus (the Eleventh Report)

Measures against the Infection Spread of the Novel Coronavirus (the Eleventh Report)

Dear YNU Students and Faculty Members

March 18, 2020
Masaki Takagi
Executive Director (General Affairs)
Kenji Ohshige
Director, Center for Health Service Science


 
We would like to ask your cooperation in taking the following measures to prevent the spread of novel coronavirus infection.
Please note that these measures are subject to change in accordance with the progress of the situations, and updates will be available on the website of YNU.

1. Measures to be taken when infected with novel coronavirus

(1) In accordance with the School Health and Safety Act or the working regulations of YNU, students or faculty members who have been diagnosed to have the novel coronavirus infection are: requested to notify to the Center for Health Service Science via telephone calls (045-335-1518, 9:00 to 17:00 on weekdays); prohibited to attend classes or to commute until they are cured of the infection; and allowed to resume their study or work upon submission of certificates by medical institutes confirming that they are cured of the infection and have no health problems with resuming their study or work. In these case, student are asked to submit the certificate to the office of academic affairs of their undergraduate or graduate school while faculty members are asked to submit to the office of general affairs of their departments.

(2) In accordance with the School Health and Safety Act or the working regulations of YNU, students or faculty members who have been identified to have close contact with person infected with novel coronavirus are: requested to notify to the Center for Health Service Science via telephone calls (045-335-1518, 9:00 to 17:00 on weekdays); and prohibited to attend classes or to commute for two weeks since the last date of the close contact with person infected with novel coronavirus.

(3) In accordance with the School Health and Safety Act or the working regulations of YNU, students or faculty members who have cold-like symptoms with fever of no less than 37.5 degrees for four or more days (including the case of the necessity of continuous antipyretic medication), severe listlessness (sense of fatigue), or feelings of oppression (breathing difficulties) are prohibited to attend classes or to commute until they are cured of these symptoms (Referring to the notification of the Ministry of Education, Culture, Sports, Science and Technology regarding the "Measures against Novel Coronavirus Infection at Schools" dated February 18, 2020). Students or faculty members having the above symptoms are requested to consult with the nearest "Returnee and Contact Counseling Centers" via telephone calls for their instructions. When instructed to go to a medical institution, you are also advised to, avoid contact with other persons, wear a mask, etc., and immediately present to a medical institute after giving advance notice of your visit. Finally, please notify the result of diagnosis to the Center for Health Service Science.

(4) For students or faculty members who do not fall under (3) above but have mild cold-like symptoms are requested to stay at home.

(5) For students who fall under (1) to (3) above are advised to contact the office of academic affairs of their undergraduate or graduate school via e-mail or telephone call about your absence from classes and examinations. For faculty members who fall under (1) to (3) above are requested to take paid holidays from work.

2. Daily health management and basic prevention measures toward infection

With a growing concern about the global coronavirus epidemic, there have been daily reports on the increasing risk of the infection spreading nationwide in Japan. We recognize that we are at the most crucial time to stop the epidemic at an early stage. Thus, we request all students and faculty members of YNU to behave in an appropriate manner at this crucial time as persons who promote practical academic research in order to be trusted by society.

(1) We strongly encourage all students and faculty members to take actions to minimize the risk of being infected. More importantly, young people in particular must be aware that they have a great risk of getting an asymptomatic infection and transmitting the virus to others as spreaders.

(2) Moving beyond the area in which you live, such as returning home or traveling (including overseas), during this period may increase your risk of being infected and may spread the disease wherever you visit both in Japan and abroad. In addition, if you are infected while traveling beyond your residential area makes it difficult to identify the source of infection. Thus, it is recommended to carefully determine the urgency of traveling beyond your residential area in the first place.

(3) Also, try to avoid going to places or events, regardless of size, where people communicate with each other at close distances in poorly ventilated spaces.


(4) You are advised to take adequate sleep and nutrition, wear a mask, and wash hands with soap frequently, as is the case with avoiding influenza. Also, please contact the Center for Health Service Science if you feel uneasy about your health.

(5) Please refer to the following website when determining whether or not you need to consult with the Returnee and Contact Counseling Centers.
- Measures related to the infection of the novel coronavirus (the website of the Cabinet Secretariat)
https://www.cas.go.jp/jp/influenza/novel_coronavirus.htmla new window opens *In Japanese only

3. Overseas travel from Japan or entering Japan from foreign countries

(1) When planning a travel to the countries and regions with the cases of novel coronavirus infection, it is required to examine the urgency of going there with due consideration of the local situations by referring to the information and instructions provided by the government of Japan or the destination where you plan to travel.
<< Reference >>
Information on the risk level is available through the Overseas Safety Website (https://www.anzen.mofa.go.jp/a new window opens) by the Ministry of Foreign Affairs (as of March 25). In addition, a Risk Level 2 (you are advised to avoid non-essential travel) has been delivered towards all foreign countries as of March 25 in order to avoid risks of being restricted to go outside or depart from the country:

○ Countries and regions with Risk Level 3 (you are urged to avoid all travel to these countries and regions regardless of purposes)

-China: entire Hubei Province and Wenzhou City of Zhejiang Province

-Korea: Daegu Metropolitan City and Gyeongsan City of Gyeongsangbuk-do, Andong City, Yongchon City, Chilgok-gun, Uiseong-gun, Seongju-gun, Cheongdo-gun, Gunwi-gun and Bonghwa-gun

- Iceland, Ireland, Andorra, Italy, Estonia, Austria, Netherlands, San Marino, Switzerland, Sweden, Spain, Slovenia, Denmark, Germany, Norway, Vatican, France, Belgium, Portugal, Malta, Monaco, Lichtenstein and Luxemburg: All area

- Iran: All area

○ Countries and regions with Risk Level 2 (you are advised to avoid non-essential travel to these countries and regions)

- China: All area which are not designated as Risk Level 3 (including Hong Kong and Macau)

- Korea: All area which are not designated as Risk Level 3

- Indonesia, Singapore, Thailand, Philippines, Brunei, Vietnam and Malaysia: All area

- United Kingdom, Cyprus, Greece, Croatia, Slovakia, Czech, Hungary, Finland, Bulgaria, Poland, Latvia, Lithuania and Romania: All area

- United States: All area

-Egypt and DP Congo: All area

- Israel, Qatar and Bahrain: All area


○ Countries and regions with Risk Level 1 (you need to travel with a great care)

- All area which are not designated as Risk Level 2 or higher.

② Concerning the spread of infection in each country, those who will travel overseas in the future including private trip, must submit an overseas travel notification to your affiliated department office (or to the office of your college or graduate school for undergraduate and graduate students) in advance and a return report when you come back to Japan. The report must include the city where you stayed for transit.

○ You can download the form of the overseas travel notification (for students) from the following URL:
https://www.ynu.ac.jp/english/current/life/safety/a new window opens
(YNU website: “Safety Precautions While Traveling and Residing Overseas”)

○ Also, you can download the format of the return report from below:
Returnee’s Report (for student)Word file opens  
Returnee’s Report (for faculty member)Word file opens

③After returning to Japan from overseas regardless of where you traveled, you are required to monitor your health conditions by measuring body temperature daily for two weeks.

④After returning to Japan from the countries or regions with Risk Level 3 or higher (including a stay for transit), you are required not to leave your residence and stay indoors for two weeks. During this period, you are not allowed to attend a class or come to work.

⑤Regardless of any Risk Level where you travel, you are required not to leave your residence and stay indoors for two weeks after returning to Japan when you had a close contact with person who lives or visit from area designated as risk level 3. During this period, you are not allowed to attend a class or come to work.

⑥For those who fall under ④ or ⑤ above or who returned from area designated as Risk Level 2 or higher (including a stay for transit), and have fever of no less than 37.5 degrees and a respiratory symptom are requested to consult with the nearest "Returnee and Contact Counseling Centers" via telephone calls for their instructions. When instructed to go to a medical institution, you are also advised to, avoid contact with other persons, wear a mask, etc., and immediately present to a medical institute after giving advance notice of your visit. Finally, please notify the result of diagnosis to the Center for Health Service Science. In this case, you are not allowed to attend a class or come to work.

⑦For students who fall under ④ to ⑥ above are advised to contact the office of academic affairs of their undergraduate or graduate school via e-mail or telephone call about your absence from classes and examinations. For faculty members who fall under ④ to ⑥ above are requested to take paid holidays from work.

⑧Students who return from overseas are strongly recommended not to come to YNU campus during the Spring Vacation. If you still need to come to the campus, you need to make sure you do not have any symptoms of a cold or a fever by measuring your body temperature daily. In addition, please contact the office of your college or graduate school or your supervisor for advice.

⑨Measures mentioned above are based on the information available through the websites of the Japanese government including the Special Website for the Measures against Novel Coronavirus by the Ministry of Education, Culture, Sports, Science and Technology and the Overseas Safety Website by the Ministry of Foreign Affairs. Students or faculty members who have traveled to the countries or regions which have not had cases of novel coronavirus infection previously but have been infected later or who have had close contact with persons suspected of novel coronavirus infection are requested to contact the Center for Health Service Science. Also, please note that these measures are subject to change following the increase or decrease in the Risk Levels.


4. Overseas travel and returning to or entering Japan in the future
Please check further information through the following websites and be cautious by paying attention to uncertain information so as not to get nervous or confused unnecessarily.

<< Related websites, etc. >>
- About Coronavirus Disease 2019 (COVID-19) (the website of the Ministry of Health, Labour and Welfare)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_00032.htmla new window opens * In English

- 有关新型冠状病毒感染症(厚生劳动省网站)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_09534.htmla new window opens *中文

- Measures related to the infection of the novel coronavirus (the website of the Ministry of Education, Culture, Sports, Science and Technology)
https://www.mext.go.jp/a_menu/coronavirus/index.htmla new window opens *In Japanese only

- Measures related to the infection of the novel coronavirus (the website of the Cabinet Secretariat)
https://www.cas.go.jp/jp/influenza/novel_coronavirus.htmla new window opens *In Japanese only

- Information on the outbreak of the novel coronavirus-related pneumonia in Wuhan, Hubei Province, China (the website of the Ministry of Health, Labour and Welfare)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000164708_00001.htmla new window opens *In Japanese only

- The website of overseas safety (the Ministry of Foreign Affairs)
https://www.anzen.mofa.go.jp/a new window opens *In Japanese only

- Kanagawa Prefecture Novel Coronavirus Infection Hotline
Tel: 045-285-0536 Hours: 9:00 to 21:00 (daily including weekends)

- Japan National Tourism Organization (JNTO) Japan Visitor Hotline
Tel: 050-3816-2787 24hrs 365days available in Japanese, English, Chinese, Korean

- Notice and hotline on Novel Coronavirus Infection from each prefecture (linked to Prime Minister’s Office of Japan Website)
https://www.kantei.go.jp/jp/pages/corona_news.htmla new window opens *In Japanese only

- Information on the jurisdictions of public healthcare centers (the website of the Ministry of Health, Labour and Welfare)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/kenkou_iryou/kenkou/hokenjo/a new window opens *In Japanese only


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